Pablo Notes User Guide

Pablo Notes is an intelligent note-taking application that combines powerful organization features with AI assistance. Create, edit, and manage your notes while leveraging Pablo’s AI capabilities to enhance your productivity and creativity.

Table of Contents

1. Overview
2. Interface Layout
3. Creating and Managing Notes
4. Rich Text Editing
5. AI-Assisted Note-Taking
6. File Attachments and Media
7. Organization and Search
8. Operating Modes
9. Tips and Best Practices

Overview

Pablo Notes transforms traditional note-taking into an AI-enhanced experience. Whether you’re drafting documents, organizing research, or brainstorming ideas, Pablo is there to assist with suggestions, formatting, content generation, and more.

Key Features

• AI-Powered Writing Assistant: Get real-time help with writing, editing, and formatting
• Rich Text Editor: Full formatting capabilities with toolbar controls
• Multi-Media Support: Attach images, videos, audio files, and documents
• Smart Organization: Organize notes with folders, tags, and search
• Context-Aware AI: Pablo understands your note content and provides relevant assistance
• Multiple Operating Modes: Switch between Plan, Act, and Ask modes
• Version History: Track changes and revert when needed
• File Statistics: Monitor your note collection with detailed statistics

Interface Layout

Pablo Notes features a three-panel interface designed for efficient note-taking:

Left Sidebar - Navigation

The left sidebar provides quick access to your notes:

• Navigation Icons: Quick access to different sections
• Notes List: View all your notes with titles and timestamps
• Statistics Panel: Shows counts for notes, images, attachments, videos, and audio
  • Example: “71 notes, 4 images, 4 attachments, 2 videos, 1 audio, All (82)”
• Search Function: Quickly find notes by title or content
• Filter Options: Filter by note type or date

Center Panel - Editor

The main editing area with full rich text capabilities:

• Document Title: Edit note title at the top
• File Path Display: Shows current note location
• Rich Text Toolbar: Complete formatting controls
  • Bold, italic, underline, strikethrough
  • Headings (H1, H2, H3)
  • Lists (bulleted and numbered)
  • Links and images
  • Code blocks and quotes
  • Alignment options
• Editor Canvas: Clean, distraction-free writing space
• Auto-Save: Changes are saved automatically
• Last Updated: Timestamp showing when note was last modified

Right Panel - Pablo Assistant

The AI assistant interface for interactive help:

• Chat Interface: Conversation area with Pablo
• Mode Selector: Switch between Plan Mode, Act Mode, and Ask Mode
• Model Selector: Choose AI model (Claude Sonnet 4.5, etc.)
• Context Awareness: Pablo knows your current note content
• Message Input: Text area for questions and commands
• Quick Actions: Common tasks and shortcuts

Creating and Managing Notes

Creating a New Note

1. Click the “New Note” button in the sidebar
2. Enter a title for your note
3. Start typing in the editor
4. The note is automatically saved

Opening Existing Notes

• Click any note in the sidebar to open it
• Use search to find specific notes
• Recently edited notes appear at the top
• Double-click for quick access

Note Organization

Visible in Screenshot:

• Notes are listed with titles like “HeadGym Pablo User Guide”, “Copilot Note”, “Polymarket Arbitrage Scanner”
• Each note shows last update time
• Notes can be organized in folders
• Quick access to frequently used notes

Deleting and Archiving

• Right-click a note for options menu
• Archive notes to remove from main view
• Delete permanently when no longer needed
• Restore from trash if needed

Rich Text Editing

Formatting Toolbar

The toolbar provides comprehensive formatting options:

Text Formatting:

• Bold (Ctrl/Cmd + B)
• Italic (Ctrl/Cmd + I)
• Underline (Ctrl/Cmd + U)
• Strikethrough

Headings:

• Heading 1 (largest)
• Heading 2 (medium)
• Heading 3 (smaller)

Lists:

• Bulleted lists
• Numbered lists
• Checklist items
• Nested lists

Advanced Formatting:

• Insert links
• Add images
• Code blocks
• Block quotes
• Horizontal rules

Keyboard Shortcuts

• Ctrl/Cmd + B: Bold
• Ctrl/Cmd + I: Italic
• Ctrl/Cmd + U: Underline
• Ctrl/Cmd + K: Insert link
• Ctrl/Cmd + Z: Undo
• Ctrl/Cmd + Y: Redo
• Ctrl/Cmd + S: Save (auto-saves anyway)

Content Insertion

• Drag and drop images directly into notes
• Paste formatted text from other applications
• Insert code snippets with syntax highlighting
• Embed links with preview

AI-Assisted Note-Taking

Getting Help from Pablo

Pablo can assist with various note-taking tasks:

Writing Assistance:

• “Help me write an introduction for this topic”
• “Improve the clarity of this paragraph”
• “Suggest a better way to phrase this”
• “Expand on this idea”

Content Generation:

• “Create an outline for [topic]”
• “Generate a summary of this content”
• “Write bullet points for these ideas”
• “Create a table of contents”

Editing and Refinement:

• “Check this for grammar errors”
• “Make this more concise”
• “Improve the flow of this section”
• “Suggest better headings”

Context-Aware Features

Pablo has access to:

• Current Note Content: All text in your active note
• Note Title: The title of your note
• Formatting: Structure and organization
• Previous Edits: Recent changes and history
• Related Notes: Connected content (if linked)

Real-Time Collaboration

• Ask Pablo questions while writing
• Get suggestions without leaving the editor
• Apply AI-generated content with one click
• Iterate and refine with Pablo’s help

File Attachments and Media

Supported File Types

As shown in the statistics panel, Pablo Notes supports:

• Images: JPG, PNG, GIF, SVG
• Videos: MP4, MOV, AVI
• Audio: MP3, WAV, M4A
• Documents: PDF, DOCX, TXT
• Other Attachments: Various file formats

Adding Attachments

1. Click the attachment icon in the toolbar
2. Select files from your computer
3. Drag and drop files directly into the note
4. Paste images from clipboard

Managing Media

• View attachment count in statistics (e.g., “4 images, 2 videos, 1 audio”)
• Preview media inline within notes
• Download or remove attachments as needed
• Organize media in dedicated folders

Media Best Practices

• Use descriptive names for attachments
• Compress large files before uploading
• Keep related media together in one note
• Use images to enhance understanding

Organization and Search

Note Statistics

The sidebar displays comprehensive statistics:

• Total Notes: Overall count (e.g., “71 notes”)
• Images: Number of image attachments (e.g., “4 images”)
• Attachments: Document count (e.g., “4 attachments”)
• Videos: Video file count (e.g., “2 videos”)
• Audio: Audio file count (e.g., “1 audio”)
• All Items: Combined total (e.g., “All (82)“)

Search Functionality

• Search by note title
• Search within note content
• Filter by date range
• Filter by media type
• Advanced search with operators

Organizing Notes

Folders and Categories:

• Create folders for different projects
• Use tags for cross-referencing
• Star important notes for quick access
• Color-code categories

Sorting Options:

• By date modified (most recent first)
• By date created
• By title (alphabetical)
• By size or attachment count

Operating Modes

Pablo Notes supports three operating modes visible in the interface:

Plan Mode

Purpose: Planning and brainstorming before writing

Use When:

• Outlining a new document
• Brainstorming ideas
• Structuring content before writing
• Discussing approach with Pablo

Features:

• Conversational planning
• No direct editing
• Strategy discussion
• Outline creation

Example:

User: "I need to write a user guide for a new feature"
Pablo: "Let's plan that together. What are the main sections you want to cover? 
We could start with an overview, then key features, step-by-step instructions, 
and troubleshooting. What do you think?"

Act Mode

Purpose: Active writing and editing

Use When:

• Writing content
• Making edits
• Formatting documents
• Applying changes

Features:

• Direct content creation
• Real-time editing
• Formatting application
• Content insertion

Example:

User: "Write an introduction paragraph about cloud storage"
Pablo: [Generates and inserts content directly into the note]

Ask Mode

Purpose: Questions and information gathering

Use When:

• Learning about a topic
• Asking for explanations
• Seeking clarification
• Research and exploration

Features:

• Question answering
• Explanations and definitions
• Information retrieval
• No document modification

Example:

User: "What's the difference between markdown and rich text?"
Pablo: "Markdown is a lightweight markup language using plain text formatting 
syntax, while rich text uses visual formatting controls..."

Switching Modes

As shown in the screenshot:

• Mode selector is visible in the right panel
• Currently showing “Act Mode”
• Click to switch between modes
• Interface adapts to selected mode

Tips and Best Practices

Effective Note-Taking

• Use Descriptive Titles: Make notes easy to find
• Structure Content: Use headings and lists
• Regular Reviews: Update and refine notes periodically
• Link Related Notes: Create connections between topics

Working with Pablo

• Be Specific: Clear requests get better results
• Iterate: Refine AI-generated content
• Use Context: Pablo understands your note content
• Choose Right Mode: Match mode to your task

Organization Strategies

• Daily Notes: Create a note for each day
• Project Folders: Group related notes together
• Template Notes: Create reusable templates
• Archive Old Notes: Keep workspace clean

Performance Tips

• Keep Notes Focused: One topic per note
• Use Attachments Wisely: Don’t overload with media
• Regular Cleanup: Delete or archive unused notes
• Backup Important Work: Export critical notes

Common Workflows

Meeting Notes:

1. Create new note with meeting title and date
2. Use bullet points for agenda items
3. Ask Pablo to format notes after meeting
4. Add action items and deadlines
5. Share or export as needed

Research Documentation:

1. Create note for research topic
2. Add sources and references
3. Use Pablo to summarize findings
4. Organize with headings and sections
5. Add images and charts

Content Drafting:

1. Start in Plan Mode to outline
2. Switch to Act Mode to write
3. Use Pablo for suggestions
4. Format with rich text tools
5. Review and refine

Knowledge Base:

1. Create organized folder structure
2. Write comprehensive notes on each topic
3. Link related notes together
4. Use consistent formatting
5. Regular updates and maintenance

Advanced Features

Collaboration

• Share notes with team members
• Real-time collaborative editing
• Comment and feedback system
• Version control and history

Export Options

• Export as Markdown (.md)
• Export as PDF
• Export as HTML
• Export as plain text
• Batch export multiple notes

Customization

• Customize editor theme
• Adjust font size and family